1 NAME & OBJECTIVES

The society shall be known as the SOUTH EAST LHASA APSO SOCIETY. The aims and objectives of the Society shall be:

1. To promote the breeding and exhibiting of the Lhasa Apso and their general welfare and to uphold the recognised standard of the Breed as laid down by the Kennel Club.

2. To encourage novices and newcomers to the breed.

2 OFFICERS & COMMITTEE

The society shall consist of a Patron, President and not more than five (5) Vice-Presidents, a Hon Secretary, Hon Treasurer and a Committee of twelve (12) and an unlimited number of Members and Junior Members (under the age of sixteen).

No Committee Member may serve on any other Lhasa Apso Breed Club.

3 COMMITTEE

The management of the Society shall be in the hands of the Officers of the Society and a Committee consisting of twelve (12) Members who will serve for a period of three (3) years and then are eligible for re- election.

The President and Vice-Presidents shall be elected for life.

The Hon. Secretary and Hon. Treasurer shall be elected by Members at the AGM by Ballot of those attending and will serve for a period of three (3) years and then are eligible for re-election.

Election of the Committee shall take place annually by Members at the AGM by Ballot from those attending, for those Committee Members whose term has been served. No 2 Committee Members in association to hold Officer positions in the same year.

The Committee shall elect a Chairman and Vice-Chairman from its Members at the first Committee Meeting held after the AGM and they shall hold those positions for a maximum of three (3) years.

Meetings of the Committee shall be held as often as deemed necessary but at least three (3) times in each year and five (5) Members shall form a quorum.

The Committee shall have the power to co-opt Members (fully paid up) onto the Committee in the event of casual vacancies arising between Meetings.

Those co-opted shall only hold office until the next AGM at which an election of Officers and Committee takes place. Co-opted committee members shall have voting rights at Committee meetings.

4 ELECTION OF MEMBERS

Application for Membership must be made on the appropriate form, together with payment of subscription and proposed by one existing fully paid up Member, seconded by another (must be different families/partnerships)

Membership will commence once a majority agreement has been made by the Committee. The. Committee shall not give any explanation of any refusal to accept any proposal of Membership.

An up to date list of Members’ names and their addresses, and those of branch Members where appropriate, must be maintained, and if so requested, the list of names made available for inspection by the Kennel Club and Members of the Society. A declaration of the number of Members of the Society must be made with the annual returns.

5 VOTING RIGHTS

Each Member shall be entitled to one (1) vote for each partner. Junior members, i.e. those under the age of sixteen (16) shall have no voting power.

Only fully paid up Members shall be entitled to vote.

Voting shall be by Ballot in person, at the AGM and decided by majority.

Members are permitted to request a secret ballot, therefore it can be a show of hands or written.

6 SUBSCRIPTION

The annual subscription shall be determined by the Members at the AGM for the following year. It shall be paid to the Treasurer on or before the 1st of January each year.

No Member whose subscription remains unpaid shall be entitled to the privileges of Membership.

If a Members fails to pay the outstanding subscription by the 1st March, his/her name shall be deleted from the Membership List. Acceptance back on the List will be at the discretion of the Committee and payment of one year’s arrears together with the current year.

7 SOCIETY PROPERTY

The property of the Society shall be vested in the Committee. In the event of the Society ceasing to exist, a final General Meeting shall be called to decide the disposal of the society’s assets and the outcome of the meeting notified to the Kennel Club.

(If a Registered Society is wound up or ceases to be a Registered Society under these Regulations, a final statement of accounts with a record of the disposal of the property of the Society shall be forwarded to the Kennel Club within six (6) months and the persons named as Officers and Committee of the Society will be held responsible by the Kennel Club for the proper winding up of the Society)

All cups and trophies donated to the Society shall be accepted on the understanding that they are donated outright to the Society.

SELAS cups & trophies can only be won and held by fully paid up Members.

8 EXPULSION OF MEMBERS

Any Member who shall be disqualified under Kennel Club Rule A11.j(5) and/or Kennel Club Rule A11.j(9) shall ipso facto cease to be a Member of the Society.

If the conduct of any Member shall, in the opinion of the Committee of the Society be injurious or likely to be injurious to the character or interests of the Society, the Committee of the Society may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Society shall be called for the purpose of passing a resolution to expel him/her.

Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the Meeting, a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a member of the Society except that he/she may, within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such condition as the Kennel Club may impose.

If the Society expels any Member for discreditable conduct in connection with dogs, dogs shows, trials or

9 SOCIETY ACCOUNTS

A Banking Account shall be opened in the name of the Society into which all revenue of the Society shall be paid and from which withdrawals be made only on the signatures of two (2) of the following:- The Chairman, The Hon. Secretary and the Hon. Treasurer.

The Hon. Treasurer shall maintain the Society’s accounts and they shall be audited annually by properly

Qualified auditors, unconnected to the committee, elected at the previous AGM.

A copy of the annual statement of accounts for the last financial year is available on request to members 14 days prior to the AGM.

The annual statement of accounts will be available for inspection by Members at the AGM.

10 FINANCIAL YEAR

The financial year of the Society shall be from 1st of January to 31st of December.

11 ANNUAL GENERAL MEETING

The Annual General Meeting, notice of which may be given to Members by a notice printed in “Our Dogs’ and/or SELAS Web and Facebook Page, 30 days before such Meeting, which shall be held between 1st of February and 31st of March for the following purposes:-

1. To receive the report of the Committee and the audited accounts

2. To ballot for the Election and/or re-election of Officers and Committee.

3. To discuss any resolution duly placed on the Agenda

All Nominations and Items to be placed on the Agenda of the AGM Meeting must reach the Hon. Secretary fourteen (14) clear days before the date of the meeting.

A copy of the Agenda will be posted on the SELAS Web and Facebook Page 7 days before the AGM. Paper copies together with Accounts will be distributed at the AGM. If you require a printed copy before please apply to the Secretary. The certified accounts shall be made available to members 14 days prior to the AGM – if you require these please contact the Secretary.

No business shall be transacted at the AGM, unless notice thereof appears on the Agenda, with the exception of routine matters, or those in the opinion of the Chairman are urgent.

In the event of it being impossible to hold the AGM, the existing Officers and Committee shall remain in Office until the Meeting takes place.

The AGM Quorum is seven (7) members.

12 SPECIAL GENERAL MEETING

A Special General Meeting shall be summoned by the Hon. Secretary within twenty-eight (28) days of receipt of a requisition signed by not less than ten (10) Members, stating the subject to be discussed and requesting a Special General Meeting to do so.

No business other than the matters on the Agenda can be discussed at a Special General Meeting. The Committee of the Society is empowered to call a Special General Meeting at its discretion.

Fourteen (14) day’s notice of any such Meeting will be printed in ‘Our Dogs’ and/or SELAS web and

Facebook pages.

The SGM Quorum is seven (7) committee members plus 8 of the Members who have signed the requisition.

13 COMMITTEE MEETINGS

Committee Members shall receive fourteen (14) clear day’s notice of a Committee Meeting.

A rough statement of Accounts is to be made and the Bank Book/Statement is to be available for scrutiny.

14 JUDGES AND JUDGING LISTS

1. The Society shall use the Kennel Club Advisory Judges Criteria as its framework.

2. The Society will produce a list of Judges each year, which is submitted to the Kennel Club as part of

   the Society’s Annual Return.

3. The Society has a Sub-Committee which includes CC judges, and Committee Members.

4. All judges that reside on the B and C List need to update their CV’s within a three year period or they may be removed from the Society’s Judging List.

5. Judges for the Society’s Shows shall be nominated and selected by the SELAS Committee.

6. Judges offered an appointment with the Society (whether Open or Championship) must not judge

   any other Lhasa Apso Breed Club Show or award Challenge Certificates within the previous one (1) year for an Open Show and eighteen (18) months for a Championship Show prior to the show date.

7. Judges offered an appointment with the Society must not judge the breed within a 100-mile radius of the venue twelve (12) months prior to the show date.

8. All nominees for judges must meet the relevant judging criteria.

15 AMENDMENTS TO RULES

The Rules of the Society may not be altered except at a General Meeting, the notice for which contains specific proposals to amend the rules. Any alteration to the Rules, passed at the General Meeting, shall not be brought into effect until the Kennel Club has been advised and has given approval to the alteration.

New rules or amendments introduced specifically to meet Kennel Club requirements shall be adopted immediately.

16 ANNUAL RETURNS TO THE KENNEL CLUB

The Officers acknowledge that during the month of January each year, the Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies, shall be forwarded to the Kennel Club.

The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Society which may occur during the course of the year.

17 KENNEL CLUB FINAL AUTHORITY

The Kennel Club is the final authority for interpreting the rules of the Society in all cases relative to canine or society matters.

18

The Society shall not join any Federation of Societies or Clubs.

19

No person whilst an undischarged bankrupt may serve on the Committee of or hold any other office or appointment within a kennel Club Registered Society.